Your Upcoming South Carolina Event Checklist
You’ve decided to throw a party or host an event. Now what do you do? You need to be organized to ensure that everything runs smoothly. Below is a sample checklist to get you started. There may be additional things you need, but this checklist is a great place to start planning your event.
THE ROOM
- Location
- Caterer/Food
- Liquor
- Bar area/bartenders
- Linens
- Cake
- Candles/lighting
- Table decorations
- Decorations for other locations (bathroom, porch, etc)
INVITATIONS/PRINTED ITEMS
- Invitation to main event
- Invitation to reception (if applicable)
- RSVP card/return envelope
- Donation card
- Meal selection card
- Seating cards
- Programs/agendas
FAVORS/PRIZES
- Favors
- Door prizes
- Theme oriented items
- Corporate Logo Items
- Awards/Recognition Items
GUESTS
- Transportation
- Hotel arrangements
- Itinerary (for weekend long events)
- Welcome gifts/baskets
- Area information/map (for out of town guests)
- Special considerations
OTHER
- Photographer
- Dress code
- Gift Table
- Donation containers
- Picture display boards
DECORATIONS
- Guest book
- Entrance decorations
- Centerpieces
- Signage
- Balloons
- Flowers
- Theme Oriented Decorations
- Corporate Display
ENTERTAINMENT
- DJ
- Live Band
- Schedule of Music
- Master of Ceremonies
- Additional Entertainment (clowns, caricaturist, etc.)
- Special presentations
- Toasts
- Visual aids (videos, slideshows, etc.)
MISC
- Budget
- Thank you notes
- Vendor information (phone numbers, contracts, etc.)
- Guest contact information
- Back up location/vendors
- Set up/ Clean up crews
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